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Setting Up EPFs

When setting up EPF profilesDetailed descriptions of an electronic payment file; after setting up an EPF profile, you are then able to quickly process an EPF using the information described in the profile., you need to add the basic profile information and then map the profile to a specific bank account, cash drawer, and payment type(s). After setting up an EPF profile, you are then able to quickly process an EPF using the information described in the profile. See "Processing EPFs"

Setting up an electronic payment file involves 2 optional steps:

• Optional step 1: Deposit cash drawer automatically? Turn on policy to auto deposit/close the cash drawer. Not required, but if you want to automatically deposit and cash out a cash drawer after processing EPF payments, than this policy must be turned to “True.”
• Optional step 2: Turn off second deposit to General Ledger (GL)?

Optional Step One: Deposit Cash Drawer Automatically?

Use the “Electronic Payment File - Deposit Cash Drawer Automatically” policy setting to balance and deposit the cash drawer automatically after processing an EPF.

1. From the Main Menu screen, click SETUP. On the Receivables Setup screen that appears, select the Profiles and Policies tab and then click POLICIES. The Browse Policies screenopens with all available policies displayed in a table.
2. Double-click the policy with a code of “REpfDpCD,” and the following description: “Electronic Payment File - Deposit Cash Drawer Automatically.”
3. On the Maintain Policies screen that appears, select “True” as the value and click OK to apply your changes.

Optional Step Two: Turn Off Second Deposit to GL?

After an EPF is processed, the payments are posted to the General Ledger program. To stop a second posting of the payments to GL, you must inactivate the include in cash drawer deposit option.

1. From the Main Menu screen, click SETUP. On the Receivables Setup screen that appears, select the Offices and Accounts tab and then click PAYMENTS. The Maintain Payment Types screen appears.
2. Select the payment type of the EPF you are about to set up and click . (The most common payment for EPF processing is “Electronic Funds Transfer.")
3. If necessary, uncheck the Include in Cash Drawer Deposit checkbox and click to save you changes. If left checked, the file/funds will be deposited in GL a second time.

2.

Click , select “Assign EPF Account Numbers to Customers” from the menu that appears, and click YES through the message. This assigns a unique identifier number to each customer and you should only have to do this step the first time you process an EPF.

3.

On the Maintain Electronic Payment File Setup Options screen, click to add a new EPF setup option profile. The Add Electronic Payment File Setup Option Wizardappears.

• This field offers your agency-defined list of receivables bank accounts, which you maintain in the Setup area of the program. See "Setting Up Bank Accounts"

• This field offers your agency-defined list of cash drawers, which you maintain in the Setup area of the program. See "Setting Up Cash Drawers"

• This is your agency-defined list of payment types, which you maintain in the Setup area of the program. See "Setting Up Payment Types"

Note: These parameters should be given to Tenmast prior to setup. If you have done so, those parameters will populate the above fields automatically.

Hint: Address information is only needed if your agency must print out statements.

Note: You can now click and enter an optional profile description/name.

Once you are finished setting up your EPF profiles, you can process the EPF file. Processing EPFs can be accomplished in the Periodic Processing area of the TAR program. See "Processing EPFs"